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[Special Fees] Fwd: [UG-Senate] Agenda for the March 12th Meeting of the UG Senate

Brianna Pang bpang at elections.stanford.edu
Tue Mar 12 10:05:54 PDT 2013


Dear Special Fees Groups and ASSU Elections List Members,

I just wanted to bring your attention to two amendments proposed to the
Undergraduate Senate tonight. Amendment A may affect your group and your
group's reserves in the future (if it gets on the ballot and students vote
yes).  Amendment B will affect Senate races.  The proposed bills are
requests for the Senate to put these amendments to the ballot for student
voting in the spring elections -- it still is subject to student body
approval.

Some possible implications for undergrad-only special fees groups:
Amendment A-
- your group's unspent funds (at the end of the year) are redirected from
group's reserves account to the ASSU president's discretionary fund
- your group's reserve accounts can only contain 25% of the budget you
received last year (currently it is 100%) - anything over will be
redirected to the president's discretionary fund
- your group future reserves accounts would have to be re-approved by the
Senate -- the account would be subject to Senate approval

Amendment B-
- reserves 5 seats specifically for upperclassmen in the Senate

If you would like to speak in support or in opposition of the bills (pasted
below), please voice your opinions at the UG Senate meeting tonight at 7pm
in Nitery 209.

Thanks,
Brianna

---
*Brianna Pang*
*Associated Students of Stanford University (ASSU)*
Elections Commissioner 2012-13

*

Amendment A: An Amendment to the ASSU Constitution

to Create the President's Undergraduate Discretionary Funding Account

ASSU-W2013-11

Undergraduate students at Stanford pay exorbitant student fees: at
$420/year, we pay more than 2.5x the average student activities fee, and
the highest among our peer institutions. Even worse, every year, about 30%
of our fees - almost $1 million of our money - does not get spent. That
unspent money contributes to ever-growing reserve accounts, instead of
making our Stanford experience better.

We, the undergraduate students of Stanford University, want to get our
money's worth. Instead of putting unspent money into reserves, we want the
President of the ASSU to have the duty to spend it in ways that benefit the
undergraduate population of Stanford University. This amendment changes the
ASSU Constitution to create a new account (called the President's
Undergraduate Discretionary Funding Account) that receives all the unspent
money that came from undergraduate students at the end of the year; and
this amendment charges the President of the ASSU with spending that money
on the undergraduate students.

Eligible population to vote: Undergraduate students only.
Sections of the Constitution affected: Article V, §5.D; Article V, §6.

Action requested by the Undergraduate Senate:

Previous notice, followed by ⅔ approval. (ASSU Constitution, Article VII,
§1.B.2, §1.A, and §1.B.3)
Action requested by the Elections Commission:

Placement on the ballot for undergraduate students. (ASSU Constitution,
Article VII, §1.A)
Action requested by undergraduate students:

⅔ approval for ratification. (ASSU Constitution, Article VII §2)

Text of the Amendment:

The ASSU Constitution, Article V, §5.D is amended to read:

   1. If the total amount spent from a Graduate Special Fee, Graduate
   General Fee, or Joint Special Fee is less than was allocated, then the
   Financial Manager shall transfer the remaining funds into a Reserve Account
   for that fee.
      1. The Financial Manager may distribute funds from the Reserve
      Account of a Special Fee group to that group upon authorization by the
      relevant Association legislative bodies. In this case, relevant shall be
      determined from the funding status of the group during the current fiscal
      year. For the Undergraduate Senate, this authorization shall
require a 2/3
      vote; for the Graduate Student Council, it shall be by a procedure
      specified in the Graduate Student Council's By-Laws.
   2. At the close of every fiscal year, all remaining funds that were
   derived from undergraduate student fees shall be transferred to the
   President's Undergraduate Discretionary Funding Account.
      1. If the total amount spent from a Undergraduate Special Fee or
      Undergraduate General Fee is less than was allocated, then the Financial
      Manager shall transfer the remaining funds into the President's
      Undergraduate Discretionary Funding Account.
      2. If any surcharges were applied to undergraduate student fees, the
      Financial Manager shall transfer all remaining funds derived from those
      undergraduate surcharges to the President's Undergraduate Discretionary
      Funding Account.
      3. Where an account is funded from multiple sources and only some of
      those sources are derived from undergraduate student fees, the Financial
      Manager shall use an equitable procedure to determine the amount of funds
      remaining that are attributable to undergraduate student fees,
and transfer
      that amount to the President’s Undergraduate Discretionary
Funding Account.
      4. A student group receiving Special Fees may apply to the relevant
      legislative body to retain some of its unspent funds derived from student
      fees in a group reserve account. The Joint Bylaws shall contain policies
      for approving and using such reserve accounts, subject to the
provisions of
      this section.
         1. Such reserve accounts shall not contain more than 25% of the
         funds that the student group received in student fees the
last fiscal year,
         and the legislative bodies may approve lower limits as may be
appropriate.
         2. Such reserve accounts may only be spent upon the approval of
         the relevant legislative body.
         3. At the time this section is enacted, any current Special Fee
         reserves will not be affected, and will retain their balance;
however, no
         additional funds may be added to those accounts except as
authorized by
         this section and applicable policies specified in the Joint
Bylaws. The
         existing funds may be transferred with ⅔ approval from the
Undergraduate
         Senate.
      5. Nothing in this section shall affect monies that are not derived
      from undergraduate student fees.


A new section E is created in the ASSU Constitution, Article V, §6, with
the text:

E. The President's Undergraduate Discretionary Funding Account & Budget

   1. The President's Undergraduate Discretionary Funding Account (the
   Fund) contains all monies that were originally derived from undergraduate
   student fees, but were unspent at the end of the previous fiscal year.
   2. The Fund is allocated at the discretion of the President of the
   Association toward projects, services, and groups that benefit the
   undergraduate population of the Association.
      1. It is the intent of the Fund to be spent fully by the end of
      Spring Quarter every year.
      2. The Fund shall be spent within the educational purposes of the
      University, within the mission of the Associated Students of Stanford
      University, and within all University regulations and
restrictions relating
      to funds derived from University-collected fees.
      3. The primary purposes of the Fund shall be: 1) to fund major annual
      traditions that are enjoyed by a large majority of the undergraduate
      population, and 2) to fund new initiatives, services, and groups that do
      not have sufficient funding opportunities.
   3. As soon as practical, and by October 1 each year, the President of
   the Association shall approve a budget detailing the projects, services,
   and groups toward which the Fund is to be allocated.
      1. The Fund budget shall always be published publicly in as great of
      detail as practical. The minimum level of detail required for each
      allocation is: a description of the project, service, or group
to which the
      Fund is to be allocated; a description of how the allocation will benefit
      the undergraduate population of the Association; and a full budget
      detailing line-items for the allocation, their amounts, and a brief
      description of the line-item.
      2. The Fund budget may be amended from time to time at the discretion
      of the President of the Association.
      3. Within seven days of initial approval or any subsequent amendment,
      the President of the Association shall distribute copies of the
new budget
      to the Undergraduate Senate and make a public announcement of
the approval
      or amendment. The President of the Association should specifically
      highlight any new items
      4. The Undergraduate Senate may reject the budget or any of its
      line-items by 2/3 vote, provided that previous notice has been given for
      such rejection. Upon rejection of any part of the budget, the
Chair of the
      Undergraduate Senate shall inform the Financial Manager. The Financial
      Manager will not distribute any funds from those line-items, and to the
      maximum extent practical, will reverse distributions already made.
   4. No expenditures may be made directly out of the Fund; all monies must
   be allocated to specific project, service, or group accounts prior to being
   expended.
   5. The Fund shall not be used to pay any salaries, nor to make any
   capital expenditures, without the approval of the joint legislative bodies
   of the Association.
   6. The Financial Manager may refuse to fulfill any distributions or
   expenditures that appear to have a conflict of interest with the President,
   the Vice President, and/or his/her cabinet. If the Financial Manager
   refuses to fulfill an action authorized by the President, the President may
   petition the joint legislative bodies to approve the expense. Upon receipt
   of a bill authorizing the expenditure that was passed by a 2/3 majority of
   each body, the Financial Manager shall fulfill the expenditure.
   7. All unspent monies allocated from the Fund shall return to the Fund
   at the end of the fiscal year.

**

Amendment B: An Amendment to the ASSU Constitution

to Create Upperclass Senate Seats

ASSU-W2013-12

Undergraduate students have long complained about the lack of
representation across class years in their Undergraduate Senate; many
Senators have historically been elected as Freshmen and serve as
Sophomores. We, the undergraduate students of Stanford University, want to
increase representation across class years within the student body. We want
to allocate up to five seats for upperclassmen on the Undergraduate Senate,
in order to increase upperclass interest in running for Senate and create a
more equitable representation of our student interests.

Eligible population to vote: Undergraduate students only.
Sections of the Constitution affected: Article II, §3.A

Action requested by the Undergraduate Senate:

Previous notice, followed by ⅔ approval. (ASSU Constitution, Article VII,
§1.B.2, §1.A, and §1.B.3)
Action requested by the Elections Commission:

Placement on the ballot for undergraduate students. (ASSU Constitution,
Article VII, §1.A)
Action requested by undergraduate students:

⅔ approval for ratification. (ASSU Constitution, Article VII §2)

Text of the Amendment:

The ASSU Constitution, Article II, §3.A is amended to read:

   1. The fifteen members of the Undergraduate Senate shall be elected from
   and shall represent the undergraduate population.
   2. Each member of the undergraduate population voting may cast one vote
   for as many Undergraduate Senate seats as are assigned to the undergraduate
   population.
   3. The upperclass candidates who receive the highest number of votes
   among the upperclass candidates shall become members of the Undergraduate
   Senate.
      1. An upperclass candidate is a candidate who will, at the beginning
      of Fall Quarter of his/her term, hold academic status as an undergraduate
      junior or senior, as defined by the University.
      2. There shall be a maximum of five upperclass candidates elected
      under this section. Any upperclass candidates who are not elected under
      this section may be elected under section 4.
   4. After the upperclass candidates have been seated, all remaining
   available seats shall be filled by the remaining candidates who receive the
   largest number of votes, up to the maximum fifteen members.
   5. If at any time more than one-third of the Undergraduate Senate seats
   are vacant, the Undergraduate Senate shall immediately call a special
   election to fill all vacant seats.


The subsequent sections are renumbered accordingly.*
*
*
---------- Forwarded message ----------
From: Branden Crouch <bcrouc at stanford.edu>
Date: Mon, Mar 11, 2013 at 6:43 PM
Subject: [UG-Senate] Agenda for the March 12th Meeting of the UG Senate
To: assu-senate at lists.stanford.edu


To all,

 Attached is the agenda for the March 12th, 2013 meeting of the
Undergraduate Senate.  This will be the twenty-fifth official meeting of
the Fourteenth Undergraduate Senate. The meeting will be held in Nitery 209
*at 7:00 PM**. *

Clicking the link below will send you to the live agenda on googledocs:
**
*
https://docs.google.com/document/d/12psoQtdvo7vNTYrxlX6N-aoEhnZZi27jBQjs6UfC4Os/edit
*
**
Sincerely,
Branden Crouch
Chair of the 14th Undergraduate Senate
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